LOCAL 316 COUNCIL MEETING MINUTES

 

August 1st, 2008

 

Members Present:

Patrick H. McClear                 President

Don Sneesby                          Vice President

Irene Lowery                          Treasurer

Monica Taylor                         Recording Secretary

Leonard Ebio                          Washington State Member at Large

 

Meeting called to order at 10:00 am

 

Read and accepted minutes from previous Executive Board meeting.

 

OLD BUSINESS

 

Health Plan

As of June we are $509 ahead of SPLY.

 

Elections

Although there was a minor glitch with the P.O. Box, the JOEs are in place and moving ahead.  The Nominations Meeting has been changed to the 19th of August to allow any nominations that were sent to the incorrect address to be re-mailed.  Any member who incurred additional costs may submit for reimbursement by sending a voucher and supporting documentation to the Local.

 

Susan G. Komen Race for the Cure  - Team Mail Handler

We had a great team this year and Union T-shirts with the Breast Cancer Ribbon.  7 of us walked together and our entire team was about 11 strong.  Thanks to both Don Sneesby and Debbie Retter who put it all together.

 

First Annual Local Picnic

The Picnic was a great success.  We had an excellent turn out and lots of fun.  Bob Losi our National Assistant Legislative Director was in attendance and gave a small speech about the importance of the PAC. The picnic was scheduled at Angle Lake Park in the city of SeaTac Wa.

 

 

NEW BUSINESS  

 

Union Officials' Travels

Local President Pat McClear travelled to Everett, Tacoma, and Vancouver in addition to

Attending the LIUNA Northwest Conference in late June with Vice President Don Sneesby.

 

New Mileage Rate

The new mileage rate of .585 (put out by the IRS) now applies to Union travel for our Local.

 

New Vouchers

The Union has adopted a new voucher format.  This form is available from the Local in both hard copy and computer format.  You should also be able to obtain the new format from any Union Representative.

 

Fraud Policy

It has been suggested that we implement a written anti-fraud policy (to include a better policy for receipting money).  Don will now be in charge of receipting money.  Irene will draft the Anti-Fraud Policy.

 

Per Diem

Irene motioned that the following be added to our Bylaws:

Article 3 Section 3

Business Expenses for out of town/overnight union business will be paid for IAW the current Internal Revenue Service (IRS) Travel, Entertainment, and Gift Expenses Publication 463.  In addition to the Meals and Incidental Expenses (M & IE Rate) as defined in Publication 463, Per Diem allowances shall also include tips for waiters and exclude parking fees, bus fares, toll charges, and car rentals.

Monica Seconded the Motion.  The Motion passed unanimously.

 

Charitable Donations

Donations were made as follows: $250 to Juvenile Diabetes, and $500 to the Susan G. Komen Breast Cancer Fund. A reminder the Combined Federal Campaign is right around the corner. Local 316 wholeheartedly supports the CFC.

 

Installation Ceremony

We have reserved a Room at the Red Lion on October 4th 2008 for the Installation Ceremony.  We have also selected the menu. All union members are invited. President John Hegarty and Mark Gardner National Secretary will be attending the Installation of Officers.

 

This and That

We will be including Voter Registrations in the Fall News letter for our Washington Members.  Please VOTE. 

 

Treasurer’s Report

We have removed Bill Dove and authorized Irene Lowery to be a signer on our Community 1st Credit Union Accounts.  We should be receiving some of our Picnic expenditures back from the Local Recreation Committee. Irene submitted the Treasurer’s Report.  The report is available for members in the Northwest Passages, at Branch Meetings and online.  Don Sneesby, Monica Taylor and Leonard Ebio reviewed the vouchers.  After the voucher review Don made a motion to accept the Treasurer’s Report.  Leo seconded the motion and the motion carried unanimously.

The Meeting adjourned at 3:10 PM

 

        Respectfully Submitted,

 

    Monica J. Taylor                    Patrick H. McClear

        Monica J. Taylor                                              Patrick H. McClear

        Recording Secretary                                          President